A meeting of the Texas Geocaching Association Board was held on May 4, 2021, online.
TXGA Board Meeting 5/4/21*
A meeting of the Executive Directors of the Texas Geocaching Association was held on May 4th, 2021, at 7pm by zoom.
Brian Erickson BE Viking President
Julia Bailey jbopto Vice-President
De Vickery Team-DnD Events
Michael Cash mijkie Finance/Compliance
Marcellus Cadd Atreides_78723 Central
Vince Rowe TTO2 North
Cleo Nordquist QueenofD’Nile East
Brenda Mark thewildroseoftexas South
Patricia Elkins MsPatt Southeast
Michelle Bridges gonefishing2 West
William Davis TerraViators Information Technology
David Vickery Team-DnD Membership
Members Not Present:
Julien Tagnon paintballvet18 Secretary
Esther Lopez Bigguy In Texas Education
The meeting was called to order at 7:00pm.
The minutes from the Executive Directors meeting dated April 6th, 2021, are approved.
Michael Cash presented the financial report.
Current account balance of $9,994.06.
Mingo expenses/incomes will be factored into next month’s financial report.
A physical accounting of the statements and cash on hand will be done by the President and the Vice President.
Receipts will be kept for all expenses over $25.00.
The Board discussed procedures for sales at the three out-of-state mega events.
The TXGA surveys received a little over 100+ responses split between member and non-member responses
The responses were summarized by Brian and discussed with the Board
The most common priority for respondents was membership (whether a person was a member, what benefits one gets from being a member, etc…)
The Board discussed a proposal for auto-renewal of memberships
The Board has created and approved a committee for membership proposals
The Board has appointed Brenda as Chair and Michael Cash as support, and will send out an email to members to get five (5) active members to join the committee, potentially one from each region
The second biggest priority for respondents is the need for more communication via social medias and email – a communication strategy needs to be implemented
The Board has created and approved a committee for media outreach proposals
The Board has appointed Esther as Chair and will send out an email to members to get five (5) active members to join the committee, potentially one from each region (NeonCowboy – NTX committee representative?)
Region Rep Ownership
The Board discussed the need for more visibility by regional representatives, particularly at local events
The Board will create shirts and “business” cards for Board members for outreach purposes.
Motion passes unanimously
A lot of responses concerned improvements to the website
The Board has created and approved a committee for website proposals
The Board has appointed William as Chair and Vince as support, and will send out an email to members to get five (5) active members to join the committee, potentially one from each region (NeonCowboy – NTX committee representative?)
Survey results will be shared to the membership
Motion passes unanimously, De Vickery abstains
The Board discussed hosting four town halls, one each quarter (Challenge, Roundup, then two more), starting with one to discuss the survey results with the membership
The first town hall has been discussed for mid-June, more details TBD
Cacher of the Month
Central nominee for May is submitted
June nominee will come from East
Cache of the Month
The Board is implementing a Cache of the Month
William will build an HTML code for both Cacher and Cache of the Month for recipients to receive
Immediate Past President
The Board has proposed an amendment to the bylaws to create an immediate past president position
The position will be advisory and non-voting
Motion passes unanimously
The Board discussed Maze obligations for Mingo, Midwest Geobash, and Jackson County
The meeting was adjourned at 8:31pm.
The Board will next meet June 1st, 2021.
Julien Tagnon____ May 4th, 2021
May 4, 2021